Here is a checklist to help you organize your
Rehearsal Day
and
Wedding Day
Your Wedding Day Agenda
What Colors have you chosen?
Set your Rehearsal time and date
Where will you have your Rehearsal Dinner? This can be formal, informal or a picnic! Have fun!
Bring these items to the Inn at time of rehearsal
Decorations
Non perishable items
Place cards
Center pieces
Music on CDs-If I am to play your music, please have 3 CDs-
!-Music to greet guests,
2-lead-in music and walking down the aisle music
3- Recessional music
Remember, I am not a DJ. If you need very specific music throughout your event, then you must hire a DJ
Have you informed your guests to wear flat shoes to preserve the old floors and for their safety and comfort in this country setting?
Have you sent your guests directions to the Inn?
Wedding Day
Photography after the ceremony
Who will have pictures taken -what order? -
You will need a list for the photographer to speed up this time so your guests will not have to wait so long. Give someone this list who can keep these people close by to keep this time flowing rapidly!!!!!
Guest really get annoyed when the photographer monopolizes your time!!!!
Bridal party should be ready 2 hours before the ceremony time
Take the groom's side first -they usually are ready sooner
Then take the bride's side next
After the wedding you will be able to take everyone together.
Consider a group photo of all your guests.
Ceremony time
Do you need a table for candles for ceremony?
How many Chairs will be in front row (Who will sit in front row)
Guest count
Seated guest count
How many people in the Wedding party?
Gifts -who will be responsible for collecting gifts after the ceremony?
Cocktail hour while pictures are being taken - You will need finger food and small plates and napkins for the food to be served on the front porch.
Guests should be fed something and have something to drink while waiting for you to finish pictures. It makes for happier guests. Please ask the photographer to spend no more than a half hour for these photos.
Reception
DJ arrival time and set up must be before guests arrive- Be sure your DJ knows this.
How many Chairs needed for reception? Be sure to update the count at least two weeks before to give me time to adjust the chairs
Do you want to be Announced when you arrive in the room? –
Who do you want to announce you?
Grace- Have you asked the minister to offer a prayer before the meal
Toast- Have you asked someone to make a toast? Give him or her fair warning! When do you wish to do this? Before dinner or after dinner (just before the cake cutting) You need to let the caterer know so they are prepared
Meal - The Bride and Groom will be served. What table should go first to get their food? Next? Be sure the caterer knows. Number or name your tables. Have the DJ or someone announce that the tables will be invited up one by one.
Cake cutting - Please respect each other
Bouquet toss - Do you wish to do this?
Garter toss - Do you wish to do this?
Dance - Do you wish to have a first dance? Do you want to have an order after this dance? Mother, father etc? Sometimes the bride and groom have their first dance when they arrive after being announced. We have also had a first dance immediately following the ceremony on the lawn
Clean up- Do you want to keep the ambience and just leave or do you want to do the clean up?
Your time Allowance
You have the Inn for 6 hours. You may arrive 2 hours before your ceremony to get dressed and take photos. You then have 4 hours from the time of your ceremony to the end of your reception. You may request additional time. The charge will be $150 an hour. Your caterer will be allowed 1 hour clean up time following the reception. Once the caterer is through cleaning up, the Inn staff will reset the room for the next event and you are expected to leave the Garden Room. Leaving debris after our clean up will result in a cleaning charge of $150
Your Wedding Day Hourly Schedule Planner
I require an hourly schedule from you
9AM
10:00AM
11:00 AM
12:00 Noon
1:00PM
2:00PM
3:00PM
4:00PM
5:00PM
6:00PM
Day Before
Nails
Set out place cards, center pieces
Wedding Day
Breakfast - You must eat something - fainting is an issue if you do not
Hair
Pick up ice for drinks (if the caterer is not already doing this)
Lunch for people getting ready (if late afternoon-evening wedding)
Make up
Dress on
Photography- 2hours before wedding take Groom's Side then Bride's Side of the family
Ceremony ½ hour
Photography Bride & Groom, family -Refreshments/ drinks for guests 1/2 hour please! - guests get annoyed after awhile if you take too long
Reception, toast, cake cutting, bouquet toss, garter toss 3 hours
Clean up 1 hour
Last Minute Wedding Check List
Keep a box or plastic tub near your front door. As you get each item, just stick it in the box or plastic tub and check it off your list.
Marriage License
Vows
Rings
Gown
Tux
Tux socks
Shoes
Comfortable shoes to change into after ceremony
Music -CD's
Single CD for wedding march down aisle with lead-in music
Center pieces
Favors
Flowers -must be assembled and ready to be placed
Toss away bouquet
Garter
Extra corsage pins
Cake cutting knife
Toasting glasses
Guest Book and Pen
Guest Picture and pen
Gift for Bride, bridesmaids, groom, groomsmen
Plastic wrap
Trash bags
Containers for left over food to take home
Air tight container for cake top to store for a year in freezer
Ice
Wine/sodas/Champaign
Toasting glasses
Cake cutting knife
Questions Asked Frequently
Where are the bathrooms?
Restroom Locations
First Floor at the end of the hall
Second Floor at the top of the stairs -pocket sliding door
Outside near Garden Room
Do you have enough parking? Where do we park?
Your early arrivers will be asked to park along the pine tree line
in the grass area, then in a line opposite the first row facing the gravel parking area, finally on the graveled area.
We can accommodate up to 43 cars. That would equal 83 guests.
Please ask your guests to carpool as much as possible.
Remind them to wear flat, comfortable, safe shoes.
